
MEMO
DATE: 11-27-07
TO: Realtors and Builders
FROM: Donna Williams
SUBJECT: Building Inspector for Hilltop Lakes
The following resolution was approved at the Monday, November 26th Board Meeting. Please contact the Business Office at 855-2222 if you have any questions.
Building Inspector for Hilltop Lakes
The ACC committee recommends a motion to implement an inspection process for all new homes, using IRC (International Residential Code) building code, starting
December 1, 2007. The inspection is from layout to completion on all new homes. Starting December 1, 2007, all new home permits will be $1500.00, to help cover the cost to implement this program. When a home is Red tagged all work must stop until the problem is corrected. The consequence of failure to follow the inspection program will be handled by the ACC committee, if unable to resolve the problem; the POA BOARD will rule on how to comply with the IRC building code.
Hilltop Lakes POA will not sign a contract with an individual inspection company, but use one of three interviewed inspection companies on an as needed basis. The inspection company used on the first inspection will be used throughout that building permit.
NEWLY APPROVED REVISIONS
(effective 08/24/2006)
TO THE
ARCHITECTURAL CONTROL COMMITTEE
POA GUIDELINES TO HOME CONSTRUCTION & MAINTENANCE
(Page 4, Number V, Item F – additional requirements)
F. SEPTIC SYSTEMS:
1.
No monetary fee for new construction if contained on the owners’ property
(permit still required).
2.
No permit fee required if repairs on the owners’ property unless a permit is not
applied for first .
3. Permit fee of $500 if infringing on Common Grounds.
4. A penalty fine of $100 if a permit is not acquired prior to work being done.

ARCHITECTURAL
CONTROL COMMITTEE
GUIDELINES
AND
GENERAL PLAN
OF
DEVELOPMENT
POA GUIDELINES TO HOME
CONSTRUCTION & MAINTENANCE
The following are guidelines to help keep Hilltop Lakes an attractive and desirable place to live for all residents. These, along with others that the Board may deem necessary will require compliance to avoid a violation.
I. INTRODUCTION
The purpose of this plan is to:
A. Maintain general
harmony of construction in the Property Owners Association of Hilltop Lakes,
Inc. development.
B. Assure conformity with the natural surroundings.
C. Implement the enforcement of Deed Restrictions.
II. ARCHITECTURAL CONTROL COMMITTEE
An Architectural Control Committee (hereinafter designated "ACC") shall
consist of a Chairman appointed by the Board of Directors of the Property
Owners Association of Hilltop Lakes, Inc. (POA). Other members shall be
appointed by the ACC Chairman.
The primary function of the ACC Committee is to:
1. Approve or disapprove plans and specifications for all outside construction,
modifications, building transfers to
property, along with lot clearing including common areas; per the Deed
Restrictions.
2. Issue Certificates of ACC Approval for those projects approved by the ACC.
3. Assure that the published POA Guidelines To Home Construction & Maintenance
are followed and that all deed
restrictions are complied with.
A. ACTIVITIES REQUIRING A CERTIFICATE
A Certificate of ACC Approval is required for:
B. CERTIFICATE DISPLAY
An ACC
Certificate of Approval must be displayed at each construction or remodeling
site in a location readily
viewable from
the primary street.
C. CERTIFICATE EXPIRATION
An ACC
Certificate of Approval is valid for a six (6) month period from the date of
issuance. The
builder/owner/contractor must provide a written request to the ACC to renew or
extend a certificate.
It is recommended that the property owner and/or builder meet with the ACC after documentation has been completed.
A. POA FORMS REQUIRED (Obtained from the POA Business
Office)
B. LEGAL EVIDENCE OF OWNERSHIP
A copy of Warranty Deed with Verification from the POA office is required.
C. PLANS AND DRAWINGS OF CONSTRUCTION OR
D. MODIFICATIONS
1. Two Sets of Drawings shall be submitted including floor plan,
elevations and electric distribution box, with
architectural quality and/or its equivalent for new home construction and major
improvements. (1/4-inch scale
recommended)
2. One set of drawings will be returned to builder/homeowner.
3. One copy will remain on file.
E. SURVEY
A
survey should be made available for new home construction designating lot
boundaries by pin settings.
F. PLOT PLAN
A plot plan
must be furnished showing construction location on the site, with measurements
to all property lines and
all related
items such as decks, patios, walks, fences, water wells, septic tanks and
drainage fields, and
driveways. All
other pertinent items in
conjunction with the construction or modification should be shown. All set backs
and
easements must also be shown on this plan.
G. DOCUMENTATION FOR OTHER OUTSIDE MODIFICATIONS OR ACTIVITIES
Activities such as those covered in section III, A, 4 & 5 require the following document submissions:
Permit fees are to be obtained
prior to starting construction. The permit fees made payable by check to
"Property Owners
Association of Hilltop Lakes, Inc."
are required in the following amounts:
A. New home construction (which includes lot clearing) --------------------- $1000.00.
B.
Lot
clearing---------------------------------------------------------------------------
$150.00.
(if done prior to building, is deducted from the $1000 once construction
starts).
C.
Remodeling which includes additions to primary structure as indicated
in III, A,
3------------------------------------------------------------------------------
$100.00
D. Water well drilling. Wells are to be drilled by a licensed water well driller.
Placement of the well should be in accordance with State Regulations.-----
$50.00
E. Miscellaneous construction or transfers onto property of prefabricated
structures including but not limited to: sidewalks, fences, portable buildings,
patios, gazebos, driveways, driveway extensions, garages, carports, docks/piers
and bulkheads, boathouses, alteration of roof eave overhangs, and
decks.----$25.00
F. Installation of Septic Systems (approved by BOD on 08/24/06)
1. New construction if contained on the Owners’ Property.
(Permit is still
required)----------------------------------------------- No monetary fee
2. Replacement of tanks and lateral lines on the Owners’ Property
(Permit is still required)----------------------------------------------- No
monetary fee
3. Infringement on Common Grounds. ACC has the
authority
to waive this under certain circumstances. Permit
required----------------$500.00
4. Permit not acquired prior to work being done-------------- Penalty fine of $100.00
G. Property Owners’ signature required, indicating
they will be responsible or any damage done to
roads adjacent to
lots, etc.
THE ACC HIGHLY RECOMMENDS THAT FOUNDATIONS BE 12 INCHES ABOVE THE
EXISTING GRADE LEVEL
TO PREVENT FLOODWATER DRAINAGE PROBLEMS.
V. PENALTIES
VI. ACC PROCEDURE
A. REVIEW PERIOD
The ACC will undertake to respond within thirty (30) days from the date of
receipt of an application as provided for in
the deed restrictions. If
additional information is required by the ACC, the period for a response by
the ACC shall be
extended accordingly. Plans for implementation of the
proposed project or lot clearing should allow time to complete the
approval
process.
No construction or other work shall begin prior to the approval. Unapproved
work shall be deemed to be a violation of
the deed restriction and such work
shall be halted and may require removal and/or a penalty as listed in VI
above.
B. DENIAL RESPONSE
If an application is not approved, the ACC shall state by letter the
reason(s) for denial and offer application changes
needed to alter the
decision.
C. OWNER APPEAL
If a property owner wishes to discuss or appeal an ACC decision, the POA Board should be contacted in writing.
D. OWNER/CONTRACTOR RESPONSIBILITIES
The property owner/contractor is responsible for ensuring all construction
or other work conforms to the deed
restrictions. An approval by the ACC shall
not waive or exempt an owner from complying with requirements contained in
the
deed restrictions, unless the Association grants a variance in writing with
regard to the specific item.
E. PAST DEED RESTRICTION VARIANCES
The ACC is aware that the former Developer granted certain variances from
the deed restrictions in the past (Grandfather
Clause dated November 1, 2002),
the POA reserves the right and grants the authority to the ACC, to approve or
disapprove applications which require a variance from the deed restriction.
A builder is defined as the
person or business entity principally responsible for the work of erecting,
remodeling, or
repairing a building as
outlined in these guidelines.
A. Workers Compensation
Release – Builders shall complete the Workers Compensation Release form and
furnish to the
POA office.
B. Rest Room Facilities
– A portable rest room facility shall be required on all construction sites if
there is not a facility
available within 500 feet of the project site.
C. Excavations
– Contact with appropriate authorities is mandatory (1-800-545-6005 or
1-800-344-8377) prior to
excavation,
to insure that underground lines will not be damaged. All cuts across roadways
shall be restored to their
previous
conditions by the contractor. The free flow of water in easement ditches shall
not be obstructed in anyway.
D. Building Equipment –
Contractor/owner shall insure that equipment used on the building site is not
parked in any
manner that
impedes traffic and drainage (including overnight parking). The building site,
insofar as is practical,
should be
maintained in a neat and orderly manner consistent with its surroundings. Heavy
equipment no longer
needed for
the completion of work shall be removed.
E. Responsibility for Operation of
Commercial Trucks
1. Redi-mix
cement not utilized shall be removed from Hilltop Lakes
unless dumped on said construction lot with contractor/builder approval. This
also includes the washing of the
trucks’ trough.
2.
Builders, contractors and homeowners shall encourage drivers of trucks servicing
Hilltop Lakes where possible in
keeping with driving safety to keep their heavy loads away from the outer limits
of the asphalt roads as to not break
down the road beds.
3. Truck
drivers of all commercial trucks shall utilize planks, pads or what ever is
necessary to eliminate damage to the
road edges.
F. Controlled Burns
1. Any
debris that is burned shall be reduced to ashes before it can be buried. All
fires should be extinguished before
leaving.
2. All
burns shall be controlled burns (notify the Hilltop LakesVolunteer Fire
Department). Burns shall be started
between 8:00 a.m. and 10:00 a.m. and not be left unattended. Wind-drought
conditions, burn ban, etc. will effect the
approval of controlled burns.
3. Burn
barrels located on the construction lot are for use during work hours only and
not to be left unattended unless
authorized by Hilltop Lakes Volunteer Fire Department personnel.
1. Southern building code (Contact your builder).
2. Dwelling House Construction with Amendments, 1988 Edition or later revision (Contact your builder).
3. Manufacturer’s recommendations for installation of materials, equipment, etc.
4. Deed restrictions for applicable Section.
5. POA Guidelines to Home Construction & Maintenance.
B. Electrical: All
electrical installation should be in compliance with the National Electrical
Association Code (latest
revision).
C. For additional
recommendations please refer to the POA Guidelines to Home Construction &
Maintenance.
1. Architectural Control Application
2. Development Plan Acknowledgement
3. Workers Compensation Acknowledgement
4. POA Guidelines to Home Construction & Maintenance
X. RECOMMENDATIONS
The ACC recommends that all persons acquiring
property from someone else, make sure you get a copy of the Title
Transfer for your own records.
Revisions Approved: 08/24/2006
PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.
ARCHITECTURAL CONTROL APPLICATION
Homeowner Name_____________________________ Phone No.:________________ Date: __________________
Physical Street Address: ________________________________Sec. #__________ Blk. #________ Lot #________
Mailing Address: (Physical and P. O. Box)
_________________________________________________________
(City, State, Zip Code)
Contractor/Builder Address & Phone No.: __________________________________________________________
Brief Description: (for what you are submitting; home, fence, septic system, garage, etc.) _____________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
IF APPLIES:
Area of Ground Floor: _______________ Sq. Ft. Total Area _____________ Sq. Ft.
FOUNDATIONS:
Footings-Strength PSI ________________________ Foundation Material _________________________________
INDICATE MAKEUP OF EXTERIOR WALLS: _____________________________________________________
INDICATE ROOF COMPOSITION: _______________________________________________________________
______________________________________________
________________________
Property Owner’s Signature (required)
Date
______________________________________________
Builder (optional)
APPROVED: ____________________________
ACC Committee Member
DATE: _____________________
Copies: Homeowner and/or Builder Contractor
PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.
DEVELOPMENT PLAN ACKNOWLEDGMENT
OWNER: _________________________ CONTRACTOR: ____________________________
ADDRESS:___________________________________ PHONE: _________________________
TYPE OF CONSTRUCTION: ____________________________________________________
PERMIT #_________________ SECTION __________ BLOCK __________ LOT ________
REQUIRED DOCUMENTATION AND ACKNOWLEDGMENT
12. Suggest you ask for copy of Title Transfer if acquiring from another property owner.
NOTICE: The homeowner/builder/contractor will be responsible for daily clean-up and
removal of any and all unsightly trash and debris.
By signing this receipt, I acknowledge that I have received a
copy of the Architectural Control Committee’s Guidelines and
General Plan of Development and agree to abide by the Policy.
___________________________________________________
________________________________________
PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.
ARCHITECTURAL CONTROL COMMITTEE
WORKERS’ COMPENSATION
ACKNOWLEDGMENT
The builder/contractor agrees to hold harmless and indemnify the Architectural Control Committee and Property Owners Association of Hilltop Lakes, Inc. for any and all occurrences that take place on the worksite.
SECTION NUMBER ________________
BLOCK NUMBER __________________
LOT NUMBER ____________________
Further, said builder/contractor acknowledges and agrees that the rules and regulations of the Property Owners Association of Hilltop Lakes, Inc. Architectural Control Committee (ACC) shall be followed. All Certificates of ACC Approval are to be obtained prior to any work beginning.
_______________________________________
Building Contractor
_______________________________________
Date
_______________________________________
ACC Committee Member
PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.
ARCHITECTURAL CONTROL COMMITTEE
BUILDING PERMIT NO._______________
STREET ADDRESS:
Section, Block & Lot :
OWNER:
TYPE OF CONSTRUCTION:
CONTRACTOR:
ISSUE DATE:
EXPIRATION DATE:
Authorized by: ______________________________
ACC Committee Member Only
Footnote: Building permits shall be displayed at each construction site and
be visible from the roadway.